How to Backup Outlook Emails from Browser – 5 Easy Steps

Summary: Before migrating to a different email platform, the user must ensure that their existing web-based emails are backed up. This is especially important when they want to transfer them to the new service. But, is it possible to backup Outlook emails from browser? Yes, it is possible. This blog will explore different manual options to backup Outlook emails. Also, for securely backing up the Outlook emails, use the automated Outlook Backup Tool. Continue reading the blog to further understand the process.

Why Export All Outlook Emails via Browser?

Backup Outlook emails from browser is a practical solution that offers flexibility and accessibility. Here are the reasons why this approach is advantageous:

• For users who access Outlook through webmail, exporting emails from the browser directly is useful. This makes users not install the Outlook desktop client to access their emails. 
• Users back up their Outlook emails to clean up server space or preserve quick access in case of a server crash. 
• By exporting Outlook emails via browser, users can easily migrate to another email platform.
• Companies often preserve email records in case of legal and compliance matters. This makes it easy to access and a readily available solution.
• Backing up emails through a web browser ensures that they can be accessible across Windows, macOS, Linux, etc.

How to Export Outlook Emails from Browser?

Let us move ahead and look at the different manual options and automated solutions. Beginning with the manual ways first followed by a secure automated method. 

Method 01: Manually Save Outlook Emails from Browser Using Print to PDF

This method is suitable for saving only a few specific Outlook emails instead of an entire mailbox. By using the built-in Outlook features, users can save each message in a readable PDF format. 

Here are the steps to begin the process:

1. Visit Outlook.com and log in to your Outlook email account.
2. After that, look for the email that you want to back up. Open it. 
3. Now, on the top-right corner of the email, press the three-dot icon.
4. Then, from the drop-down list, click on the Print option. 
5. The print window will open. Now, choose the Print to PDF or Save as PDF option.
6. After that, choose a location to store the resultant file. 

Limitations: This process is time-consuming and takes a lot of effort while managing a large number of emails. Also, it saves only one email at a time. Moreover, the attachments are not backed up. Users have to back up the attachments separately. 

Method 02: Export All Outlook Emails via Browser Using Export Mailbox Option

This method works only for personal Outlook accounts to fully export their mailbox data. The resultant data is either in .pst or .eml format. 

These are the steps to begin the export process:

1. First, go to Outlook.com and log in to your Outlook email account.
2. Then, head towards Settings (gear icon) > View all Outlook settings.
3. Now, on the left-side panel, go to General > Privacy and Data.
4. Afterwards, click on Export mailbox. This will take up to 4 days.
5. After the export is completed, you will receive a download link.
6. Download the mailbox archive in a .zip file and extract the contents of your Outlook data.

Limitations: This method of backup Outlook emails from browser only works for users having personal accounts and not for business or work accounts. As the export process takes up to 4 days to send a download link, this makes it a delayed process. 

A Secure Way to Backup Outlook Emails from Browser 

With the Outlook Backup Tool, users can quickly back up their Outlook emails from their browser. The tool backs up Outlook emails in bulk directly from the browser. Moreover, it allows users to back up their Outlook emails in multiple formats to a local drive. Also, it does not restrict the file size and ensures zero data loss. The user can even migrate the email data to other email platforms with 100% accuracy and safety. 

Why choose Outlook Backup Tool:

• Preserves the original folder hierarchy and data integrity.
• Includes smart filters to refine the backup process.
• Allows preview functionality for emails and attachments for selective data extraction.

Steps to backup Outlook emails from the web browser:

1. First, launch the tool and sign in to your Outlook email account.
2. Now, pick the folders that you want to back up and click Next.
3. After that, choose your desired backup format.
4. Then, apply the necessary filters to refine your results.
5. Now, set the destination folder to store your resultant backup file. 
6. At last, complete the process by clicking on the Download button.

Conclusion

Ultimately, backing up your Outlook emails is a precautionary step to avoid unexpected data loss. This blog has explored the best ways to backup Outlook emails from browser. While manual options work, they come with notable limitations. Therefore, for a smooth and reliable backup process, choosing a professional tool is a smart choice.

You May Also Read: Transfer Outlook Emails to Another Account

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