Easy Guide to Convert Apple Mail to PDF Format- In 7 Clicks

Effective communication with clients is the key to business consulting success. Consultants often need to keep a well-documented record of past communication while working on multiple projects simultaneously. In such cases, retain the client’s communication in a widely accessible file format. Convert Apple Mail to PDF, as PDF is easy to store and share among others if needed. But how can the user convert Apple Mail to a PDF file format? Both the manual and the specialized MBOX to PDF Converter Tool are available for this conversion. This blog will walk you through the process and help you determine the right method.

Apple Mail is an email communication developed by Apple that allows users to manage emails across multiple accounts. PDF stands for Portable Document Format, which can be easily shared and accessed across multiple platforms. It preserves the structure of the content, making it a widely acceptable file format. 

Why Convert Mac Mail to PDF?

Converting emails into a PDF file format makes it easier to access, store, and share. It benefits both individuals and businesses. Here’s why converting Apple Mail to PDF is beneficial:

• Apple Mail saves messages in a format that is not accessible everywhere. Therefore, converting them to PDF will ensure accessibility in the long term.
• PDF is a universally acceptable file format that is easy to share and can be opened on any device. 
• PDFs can be made uneditable, read-only, and password-protected, making it a secure file format for lawyers, businesses, etc.
• In a place with unstable or low internet connectivity, PDFs can be accessed offline.
• The PDF is ideal for printing and sharing among others, as it preserves the layout and formatting of the content.

After understanding why this conversion is useful, read further to explore various solutions to do it.

How to Convert Apple Mail to PDF?

Apple Mail to PDF conversion can be done in three ways. Two of them require manual technical steps, which can be time-consuming. The most efficient solution, however, is using a specialized tool that prevents errors and ensures speed and precision.

Export Apple Email to PDF Using Print to PDF 

It is a simple way to convert individual Apple Mail messages to PDF format. It also preserves the layout and formatting of the email content.

Given below are the steps to follow to begin this conversion:

1. Open Apple Mail.
2. Select the email that you want to convert to PDF and open it.
3. Navigate to File > Print > PDF > Save as PDF.
4. Choose a location to save your PDF file.
5. Lastly, click on Save. 

Limitations: This method only supports converting one single email into a PDF at a time. There is no option to convert multiple emails at once. Attachments are not converted with the emails. They need to be downloaded separately. 

Export and Save Apple Mail Emails into PDF in Bulk

Select multiple Apple Mail messages and, with the help of Preview, combine all of them into a single PDF file. 

These are the steps to convert multiple Apple Mail messages into a PDF file:

1. Open the Apple Mail application.
2. Select the emails in a folder by pressing Command+A.
3. Drag the selected emails into a folder on your Desktop. These will be saved as .eml files.
4. Open Preview on Mac to merge those PDFs into a single file.
5. Select all the PDFs and drag them into Preview’s side panel. Arrange the PDFs as per your needs.
6. Now, go to File > Export as PDF.
7. Choose the destination folder to save the resultant file. 

Limitations: Exporting emails to a .eml format might lose their folder hierarchy. It might not retain the formatting of the emails. 

A Specialized Way to Convert Apple Mail to PDF

Using the Apple Mail to PDF Converter Tool, the user can efficiently back up and manage their email data. It gives users to choice between the two conversion modes to export them into multiple file formats. It preserves the folder structure and provides the ability to delete the emails after backup to reduce storage space. Other features include saving attachments or not, automatically deleting duplicate emails, selectively backing up, bulk conversion, etc. It is fully compatible with Windows and macOS versions. 

The following are the simple steps to convert Mac Mail to PDF:

1. Download and run the tool.
2. Choose from Single Mode or Batch Mode.
3. Sign in with your Apple Mail account login credentials.
4. Now, select the mailbox from the mail list that you want to convert. Then, click Next.
5. Choose File Formats and select PDF from the drop-down menu.
6. Apply the additional features if required and choose the path to save your file.
7. Lastly, click on Convert to begin the conversion process.

Conclusion

The ability to convert Apple Mail to PDF is crucial for ensuring compatibility across platforms while maintaining data integrity. Through this blog, we have explored both manual and specialized conversion methods. The manual approach involves complex technical steps and is prone to errors. Whereas a specialized Apple Mail to PDF Converter Tool offers faster, accurate, and error-free results. It is a reliable choice among both individuals and businesses. 

Related Post: Migrate Apple Mail to Office 365 Mailbox.

Frequently Asked Questions:

Q- How to convert Apple Mail to PDF?

Ans- Open Apple Mail and select the email that you want to convert to PDF. Then, go to File > Export as PDF > choose a location to save and click on Save. Use a specialized Apple Mail to PDF Converter Tool for accurate and faster results.

Q- Can Apple convert to PDF?

Ans- Yes, you can. Apple Mail has a built-in PDF conversion tool that can easily export an individual Apple Mail message to a PDF. For bulk conversion, you can manually convert the emails to PDF using Preview on Mac.