Convert Emails to PDF with/without Attachment in Bulk

Summary: Emails can hold a lot of useful stuff for people, such as invoices, conversations, receipts, project updates, and sometimes even legal details. That’s why many people like to convert emails to PDF. It makes the messages easier to store, share, and open later on any device. The problem shows up when you have a lot of emails to save. Doing it one by one can take a while, especially if there are hundreds of messages. In this guide, we’ll go over a few simple ways to save emails as PDF, by manual and professional Email Migration Software.

Why Do People Save Email As PDF?

There are quite a few situations where users prefer to save emails in PDF format instead of leaving them in their inbox.

Here are a few common reasons listed below:

• Saving email records for legal or documentation needs.
• Sharing emails in a format that anyone can easily open.
• Keeping a backup of important conversations.
• Storing emails outside the email inbox for long-term access.
• Printing emails while keeping the original layout the same.

Manual Method to Convert Emails to PDF

Most email services give you a simple way to save an email as a PDF. You just use the print option and choose Save as PDF instead of a printer. It works fine when you only need to convert a few emails. For small tasks like that, the process is pretty quick and easy.

Simple steps to download Emails in PDF Format:

1. First, open the email you need to convert.
2. After that, from the email menu, click on the Print option.
3. Now, go to printer settings, and select Save as PDF.
4. Then, choose the location where you want to save your emails.
5. Lastly, click Save to download the email in PDF format.

Limitations of the native method:

Traditional ways are okay to change email to PDF, but they’re not flawless. After using them for a while, you start to notice a few annoying things.

• You have to save each email separately
• Attachments usually don’t get saved with the email
• It starts taking a lot of time if the mailbox is large
• Not really practical when you need to convert many emails at once

Because of these issues, a lot of people start looking for a quicker way. Especially when they need to change the emails to PDF at the same time. 

Expert Solution to Convert Emails to PDF

If the “Print to PDF” option doesn’t work, or your email service doesn’t let you save emails as PDF, there’s another option. In that case, some people use Email Migration Software. It lets you download emails and convert them to PDF directly. You can also choose to keep the attachments with the email. The tool has a few basic options, like naming the files using the sender’s name, date, or subject. There are also filters if you want to skip certain emails during the process. The interface is simple, so most users can figure it out without much trouble. It can be used for saving personal emails or handling larger email data as well.

Follow these steps to turn email to pdf:

1. First, install and launch this tool on your pc.
   
 
2. Next, select the Email Clients option and press Continue.
   
 
3. After that, choose Gmail (Backup Mails Only) and enter your valid credentials to Sign In.
   
 
4. Now, preview and select the files you want to migrate and click Next.
   
 
5. Then, choose PDF as the file format and apply features/filters. Click Next.
   
 
6. Lastly, click Save Path to choose the location, then click Download to start the conversion.
   

Note: For Outlook users, Check out our guide on How to save Office 365 emails as PDF for another easy email-to-PDF conversion method.

Final Thoughts

Saving emails as PDF is a simple way to keep users’ important messages, records, and attachments in one place. PDF files are easy to store, share, and open later when you need them. The print option works fine if you only have a few emails. But when the mailbox is large, doing it one by one can take a lot of time. In that case, many users use Email Migration Software. It helps convert emails to PDF at once, with or without attachments, while keeping the email content and folders the same.

Frequently Asked Questions