Convert Excel to vCard (VCF) Format: The Ultimate Guide

5/5 - (1 vote)

Excel spreadsheets are often used to store contact information due to their structured format and ease of use. However, when it comes to sharing or syncing contacts across different platforms and devices, the vCard (.vcf) format is the most widely used format. Thus, the individual frequently moves to convert Excel to vCard.

The primary use of vCard files is to store and exchange contact information, such as names, phone numbers, email addresses, and other details, in a standardized format. Here, we suggest different procedures for easily converting Excel to vCard using the Excel to vCard Converter. Go through the complete blog and pick the best solution accordingly.

Understanding the Need to Convert Contacts From Excel to VCF

Converting contacts from Excel to VCF (Virtual Contact File) format is often necessary due to several reasons:

  • vCard files are supported across various platforms, including email clients, smartphones, and CRM systems. As a result, users want to convert Excel to vCard. 
  • Along with basic contact information, it has additional details such as photos, notes, and social media profiles.
  • vCard provides constant formatting of contact details.
  • Also, it is easy to import and export contacts without losing data.

When considering these factors, converting contacts from Excel to VCF becomes essential for efficient contact management. Now, let’s initialize the steps to convert Excel to vCard.

Top Two Techniques to Convert Excel to vCard

In the upcoming section, we suggest two simple solutions for converting Excel into vCard. Choose the method that best suits your needs. It is just based on the size of your CSV file, your technical expertise, and the level of automation you require.

#Solution 01:-  Reliable Solution to Convert Excel to vCard (VCF)

The Excel to vCard Converter is an all-in-one and versatile solution to convert a spreadsheet document into desired vCard files. It contains a dual conversion mode for transferring Excel data into a vCard file. Moreover, you can select a specific Excel worksheet from several sheets. This software provides a file preview panel that allows users to review the data within an Excel sheet before fully accessing it. Further, you can align the Excel data with vCard details using Field Mapping. Now, it’s time to know the workings of this wizard. 

Simple Steps to Convert Contacts from Excel to VCF

  • First, download and install the Excel to vCard Converter on your device.
  • Select the Excel file by browsing and then open the Excel file.
  • Then, choose the mode between standard or advanced and then click Load Data.
  • Then, preview your contacts in the same panel.
  • Next, select the Output type to vCard >> Next.
  • Now, utilize the mapping option to load the data perfectly for conversion.
  • Opt for the advanced features the proceed as per your preference.
  • At the end, tap on the Convert button to Convert Excel to vCard.

After doing a few clicks, you can easily get the Excel file as vCard. This solution is secure to perform with no loss of data. Further, we explain the manual solution as well.

Read More: Convert CSV to VCard

#Solution 02: Manual Solution to Convert Excel to VCF

There is no direct step to Convert Excel to vCard manually. You have to perform several stages to execute the process. The initial step is converting your XLS files into CSV format. After that, export it as vCard files. 

#Stage 01: Transform the XLS Files to CSV Format

  • Foremost, tap on the search bar on your home screen and find MS Excel.
  • After that, open the Excel file and navigate to the File.
  • Later, pick the Save As option from the File tab.
  • Now, choose and location and select the CSV as a File type.

These steps convert the Excel XLS file as CSV. After that, navigate to the next stage of this method.

#Stage 02: Import the contacts from the CSV file.

When you get the Excel file as CSV then all you need to import the contacts from the CSV file.

Now, go with the following steps to do it:

  • To begin the process, click on the Start button and enter “contacts” into the search bar.
  • After that, navigate to the Contacts Tab from the search results.
  • Once you find the Contacts Tab, click on the Import option in the ribbon bar. 
  • Now, choose the Import Windows Contacts option from the menu >> Import.
  • Then, select the file you wish to convert >> Browse >> Next.
  • At last, tap on the Finish button to complete the conversion process.

By following these steps, you can easily convert your selected files to CSV format without the need for additional software. Now, accomplish the last stage to convert Excel into vCard.

#Stage 03: Convert Excel Files to VCF Format for Export

  • Subsequently, use the search bar to locate your contacts and then move them.
  • Afterward, hit on the “Export” option and choose the vCard/VCF file format.
  • Next, tap on the “Export” button and navigate to choose the destination where you want to save the converted VCF files.
  • Finally, press the OK Button to finalize the conversion process.

The manual conversion of your Excel contacts into VCF format is completed. Keep in mind that, you have to perform it one by one separately. If you miss a bit of step it can lead to data loss.


As we know, converting Excel to vCard is a process that allows you to facilitate your contact management tasks. With the help of the suggested ways to convert Excel to vCard in this blog, you can transfer contact information between different devices. Considering the cons points of manual methods users prefer the reliable solution over it.

About The Author:

Shital Jha is a technical writer whose expertise lies in the dynamic field of Email Backup, Recovery & Migration. With a passion for translating complex technical jargon into accessible content, she has played a pivotal role in educating users on effective backup strategies and streamlined migration processes. Her articles and guides are a testament to her commitment to making email management hassle-free for businesses of all sizes.

Related Post

Leave a Reply

Your email address will not be published. Required fields are marked *