Top Ways to Export Outlook Calendar to ICS Without Losing Data

Summary: When collaborating with non-Outlook users, an employee is required to export Outlook Calendar to ICS. By doing this, the Calendar data becomes accessible to those using Gmail, Apple Calendar, etc. But users wonder how to effectively export it. To get the answer to this question, read the entire blog from start to finish. The export process can be performed either manually or by using a professional PST Converter Tool. Let us now begin exploring the solutions in detail. 

Key Reasons to Save Outlook Calendar as ICS File

Exporting Outlook Calendar to ICS offers several practical reasons for different users. The following are the common reasons why we consider this:

• Many calendar applications, including Google Calendar, Apple Calendar, support ICS files.
• When exported to an .ics file, switching to another email client is seamless and simpler. 
• Saving the calendar data in ICS file format ensures a secure backup, which becomes useful in case of data loss. 
• With the ICS file, users can open and view it without an internet connection.
• ICS files can be integrated into a website, allowing users to download and add events to their calendars. 

How to Export Outlook Calendar to ICS?

When exporting Outlook Calendar to ICS, users have three main methods. The first two involve manual processes using Outlook and Outlook Web. However, for a quicker and error-free migration, using a professional PST Converter Tool is recommended. This tool also lets users migrate to email clients like Zoho Mail, G Suite, and more. Let’s start by looking at the methods now.

Manual Method 01: Convert Outlook Calendar to ICS File

This method is simple and effective for saving a single Calendar event as an ICS file. 

Follow the steps to begin exporting the calendar:

1. Open Microsoft Outlook.
2. After that, go to the Calendar view.
3. Then, select the calendar event that you wish to convert.
4. Next, click on the File tab and choose the Save As option.
5. Now, select iCalendar Format (.ics) from the Save As type dropdown.
6. Finally, select the destination path to save the file and click Save.

Limitations: It is inefficient to export multiple calendar events at a time with this process. There is no way to modify the content.

Manual Method 02: Export Outlook Calendar to iCalendar

This method is helpful for users accessing Outlook through their web browser, such as Office 365 or Outlook.com.

The following are the steps to initiate the process:

1. Start by signing in to Outlook Web on your web browser.
2. In the left-side panel, click on the Calendar icon.
3. Now, navigate to the Settings app and choose View all Outlook settings.
4. Then, head to Calendar > Shared Calendars.
5. In the Publish a calendar, select the calendar that you want to export and tap on Can view all details. 
6. After that, hit Publish.   

Limitations: This method publishes the calendar and therefore risks privacy. Plus, it needs a stable internet connection. 

Efficiently Export Outlook Calendar to ICS Without Losing Data

With the PST Converter Tool, exporting Outlook Calendar data to ICS format becomes a fast, smooth, and efficient task. The tool reads the Calendar data directly from the PST files, without needing to launch MS Outlook. Users simply need to load the PST file, select the relevant folder, and set ICS as the desired format. Moreover, it preserves all the key details such as event titles, date, time, and location. Additionally, it supports all Outlook editions. Also, the tool is perfect for importing a calendar to other apps like Google Calendar and Apple Calendar. 

Quick instructions to save Outlook calendar as ICS file:

1. Download and launch the tool on your system.
2. Now, tap on the Select File button, browse, and open the desired PST file.
3. After uploading the PST file, select the preferred Calendar folder and preview it.
4. Then click Next and choose the File Format as ICS from the drop-down menu.
5. Now, pick the desired advanced filters to customize the process. 
6. Afterwards, tap on Path to Save to choose the destination directory.
7. At last, hit the Convert button.

Conclusion

Export Outlook Calendar to ICS file is a practical way to share events or transition to another platform. Outlook does offer manual export features, but they can vary by version and can be tricky to follow. Therefore, to avoid these complications, the PST Converter Tool provides a reliable way to export Outlook Calendar to ICS. Ultimately, the choice depends on the user’s preferences.

You May Also Read: Transfer Outlook Emails to Thunderbird

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