Summary: Managing a cluttered Yahoo inbox can become a challenge. It can affect productivity and make it difficult to find important emails. Therefore, the best way is to save Yahoo Email as PDF File along with the attachments. In this guide, we will explain several methods, including Yahoo’s built-in features. We will also introduce an advanced professional Yahoo Backup Tool that will help users save their Yahoo email as a PDF File in a hassle-free manner. So, keep on reading the blog.
Yahoo Mail is a popular email communication platform. It offers tools for managing emails, contacts, and scheduling. Emails often contain confidential information and, therefore, become a target for hackers.
Saving emails in a PDF format adds a protective layer and reduces potential threats. The PDF (Portable Document Format) format is widely accepted and is used for sharing and printing documents.
Why Save Yahoo Email as PDF?
PDFs have become a go-to file format for business professionals. It is a universally accepted format for storing and sharing important information. Being highly portable and offering a fixed layout, they are perfect for preserving data integrity. Here are a few reasons to save your Yahoo emails as a PDF File:
- The PDF File includes strong security features such as password protection, restricted editing, etc. This ensures that the file remains protected from unauthorized access.
- PDFs are known for maintaining formatting, making them a preferred choice for sharing and printing.
- Unlike other file formats, PDF files are easy to use, compact, and are compatible across platforms.
- By saving your Yahoo emails as PDFs, users can access them anywhere and anytime without an internet connection.
Best Methods to Save Yahoo Email as PDF File
Yahoo Mail can be exported to PDF using four different methods. The first method is by using the Print As option. The second one is by using the Copy-Paste method, and the third one is by taking a screenshot. The fourth and most efficient method is by using the automated tool.
Print Yahoo Email to PDF Format Manually on the Web
This method is perfect for saving only a few important emails. This is a straightforward method that uses no other software. It uses only Yahoo Mail’s built-in interface functions.
Steps to perform to store emails as a PDF File:
- Open Yahoo Mail on your web browser.
- Now, select the emails that you want to save.
- Then, navigate to More > Print.
- Choose Save as PDF.
- And finally, click on the Save button to save your emails in a PDF File format.
Limitations: This method only allows users to save one email at a time. Therefore, manually repeating steps for each email can take a considerable amount of time. This can also cause human error. Also, it does not save the attachments with the emails.
Download Yahoo Email as PDF Manually by Copy-Paste Method
This method is preferred when you want to modify and organize email content before saving it as a PDF File.
Follow these steps to begin the process:
- Sign in to Yahoo Mail with your Email Address and Password.
- Now, go to the Inbox and open the email that you want to save as a PDF.
- Drag your mouse to select the content, and then right-click on it and choose Copy.
- Then, open any Word Processor like MS Word or Google Docs. Paste the copied email content in a new document.
- You can now adjust or modify the email content if you wish to.
- Then, click on File > Download > PDF Document(.pdf).
Limitations: The process can become tedious and time-consuming when handling large volumes of emails. Formatting may change a little bit while saving the emails as PDF.
Save PDF File from Yahoo Mail by Taking a Screenshot
This method helps you maintain the original look of an email as shown on your screen. This is useful in maintaining legal documentation, reference copies, etc.
Perform the step-by-step process to begin saving emails as PDF:
- First, open Yahoo Mail and log in with your Yahoo Mail Email ID and Password.
- Now, select and open the email that you want to save.
- On Windows, press PrtScn to take a screenshot of the entire screen. Paste it into Word or Paint.
- On Mac, press Command+Shift+4 and then drag the portion of the screen that you want to take a screenshot of.
- Now, go to File > Save As or File > Download > PDF.
Limitations: If your email is long, then you may need to take multiple screenshots. Also, attachments are not included in the screenshot method. The screenshot is non-editable and non-selectable.
An Expert-Recommended Tool to Save Yahoo Email as PDF File
The Yahoo Backup Tool provides a comprehensive set of advanced functionalities for efficient and secure email backup. It allows users to save their Yahoo Mail emails to PDF and various file formats. One of the key features includes its ability to free up server space after backing up the data. Other features include skipping duplicate emails, choosing selected mailbox folders, excluding attachments, etc. Moreover, the tool preserves the original folder structure during the entire process. It is perfect for those who are looking for a reliable and flexible email backup solution.
Follow these steps to save Yahoo email as PDF:
- Download and run the backup tool.
- Click on Continue.
- Now, choose from Single mode or Batch mode.
- Sign in with your Yahoo account credentials.
- Choose the folders from the hierarchical tree structure and preview them. Then, click Next.
- Select File Format and choose PDF from the drop-down menu.
- Choose the desired destination folder and click Next to continue.
- Opt for the additional features if necessary.
- Finally, click Next to start the process.
Conclusion
Saving Yahoo Mail to PDF ensures strong data protection, long-term accessibility, and flexibility. Users can manually save Yahoo Email as PDF File using the Print As option, the Copy-Paste method, and taking a Screenshot. In addition to this, there is also an expert-recommended method by using the Yahoo Backup Tool. Though the manual method is cost-effective, it can take a lot of time while handling large mailboxes. On the other hand, the tool offers a more reliable, faster, and error-free solution.
Related Guide: Import OLM File to Yahoo Mail.
Frequently Asked Questions:
Q- What is the best way to export Yahoo Mail to PDF format?
Ans- The best way to export Yahoo Mail emails to PDF is by using a dedicated and trusted tool such as Yahoo Backup Tool. This tool quickly does the job, ensuring both accuracy and efficiency. However, there are manual methods also. One way is to do it by using the Print As option, the Copy-Paste method, and another way is by taking a screenshot.
Q- Will attachments be included when exporting Yahoo emails to PDF?
Ans- While using manual methods, attachments will not transfer correctly. You have to download them separately. Moreover, to retain attachments, choose a reliable tool-driven method. It will preserve the original email structure as well.
