How to Backup Yahoo Emails to Hard Drive – Easy & Secure Methods

Summary: Poor network connectivity can disrupt access to web-based email services. Therefore, a practical solution is to backup Yahoo emails to hard drive for uninterrupted access. By saving the email data locally, users can access it anywhere and anytime without an internet connection. So, what are the different ways of backing up Yahoo emails? This blog is all about this topic. In this blog, we’ll look at various techniques, both manual and professional. We will also introduce a professional Yahoo Backup Tool that automates the process. 

Why Archive Yahoo Mail to Hard Drive?

Data backup has become a critical aspect of digital communication. The need to save Yahoo emails locally depends on the user’s requirements. Here are some of the reasons why users choose to archive Yahoo emails:

• Accessing important emails offline is ideal for users who work in a remote setting or are travellers.
• To organize and manage Yahoo Mail storage space, it’s recommended to archive old emails locally. 
• Moreover, saving Yahoo emails locally on a Computer simplifies email migration to Outlook, Gmail, etc.
• Archiving emails locally in a folder will provide better organization and easier search functionality.
• Also, having access to emails locally will protect users in case of Yahoo service issues, hacking, or accidental deletion.

How to Backup Yahoo Emails to External Hard Drive?

After knowing the benefits of archiving Yahoo emails to the hard drive, the next phase is to implement the solutions. Let’s begin.

Manual Method 01: Download Yahoo Emails to Hard Drive as PDF

It is the simplest method to save Yahoo emails locally in a PDF format. This process preserves the original layout and content of the email. 

The following are the steps to perform to start backing up emails:

1. First, open the Yahoo Mail application and log in with your Yahoo account credentials.
2. Now, open the email that you wish to download or backup.
3. After that, press Ctrl+P (on Windows) and Cmd+P (on Mac) and select the Print option.
4. Then, choose Print to PDF and click on the Save or Print button. 
5. Now, select the destination folder on your hard drive to save the file.

Drawbacks: For archiving or backing up large volumes of emails, it would require a considerable amount of time. The method does not save tags, folders, and labels. Also, it does not download the attachments with the emails. The attachments need to be downloaded separately. 

Manual Method 02: Save Yahoo Emails to Hard Drive Using POP/IMAP Settings

This method involves adding a Yahoo Mail account to Outlook. Then, download the emails locally and export them to an external hard drive. 

Use the step-by-step process to start the backup process:

Step 1: Configure IMAP in Yahoo Mail 

1. To start with, sign in to your Yahoo Mail account.
2. After that, navigate to Settings > More settings > Mailboxes.
3. Now, select your Yahoo account and Enable IMAP. 

Step 2: Add a Yahoo Mail account to MS Outlook

1. Open MS Outlook and click on File > Add Account.
2. Now, enter your Yahoo Email ID and go to the Advanced options. 
3. Then, check on Let me set up my account manually > Convert.
4. After that, type in the IMAP or POP Server details:

5. Now, enter the Yahoo password and click on Connect.

Step 3: Export Yahoo Emails from Outlook to Hard Drive

• In Outlook, head to File > Open & Export > Import/Export.
• Then, choose Export to a file and click Next.
• Now, choose either Outlook Data File (.pst) or Comma-Separated Value (.csv).
• Afterwards, select the Yahoo email folders that you wish to export. 
• Next, locate and choose the destination folder, and click on Finish to begin the backup process.

Drawbacks: The method has multiple technical steps that may not be suitable for technical users. The steps involved in this procedure require both effort and time. Also, if an interruption occurs during the IMAP syncing, emails won’t get downloaded properly. 

A Professional Tool to Backup Yahoo Emails to Hard Drive 

For users looking for a robust migration and backup Yahoo emails to hard drive utility, the Yahoo Backup Tool is a smart choice to use. The tool enables users to export their emails in formats like PDF, PST, EML, TXT, JPG, GIF, etc. Users also have the flexibility to back up their emails to their PC, USB, or hard drive. Also, during the backup process, it ensures to keep the data integrity preserved. Moreover, users can choose to free up space on their Yahoo account by deleting the emails after being backed up. Plus, it also allows for direct migration of emails to other email services like Gmail, Office 365, Thunderbird, etc. 

Easy steps to archive Yahoo Mail to Hard Drive:

1. Download and run the backup tool.
2. Now, press Continue and choose between Single Mode or Batch Mode.
3. Then, log in with your Yahoo Email ID and password.
4. Next, pick the option, File Formats, and select the desired file format as per your requirement.
5. After that, click Destination to choose the destination path to save the output file. Then, click Next.
6. Now, select the additional filters, such as skip already migrated emails, free up server space, etc.
7. And, finally, click on the Next button to start the process. 

Conclusion

Backup Yahoo emails to Hard drive optimizes Yahoo’s storage space and simplifies email migration. While the manual approaches, using POP/IMAP settings, and Save as PDF, are cost-effective, but are slow. Moreover, they are unreliable for businesses handling large-scale migrations to backup Yahoo emails to Hard Drive. Therefore, using an automated backup tool, users can do bulk migrations, filter emails, and much more. Plus, it is compatible with both Windows 10 and earlier OS versions.

You May Also Read: Migrate Yahoo Mail to Office 365

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About The Author

Rohit Singh

Rohit Singh is an Email Backup, Recovery, and Migration Expert with over 6 years of experience in the software industry. He specializes in data migration solutions for Microsoft Outlook, Office 365, Google Workspace, and other popular email clients. Rohit regularly shares practical insights and technical guides to help users simplify complex email management tasks.