How to Migrate Gmail Calendar to Office 365 – Easy Guide

Summary: Having multiple calendars can lead to confusion and inefficiency. Consolidating them into one reduces the risk of missed appointments and scheduling conflicts. Hence, to do this, users migrate Gmail Calendar to Office 365. Office 365 is a web-based email client that securely stores calendar data. The next section will outline a step-by-step manual process and a professional Gmail Backup Tool. The methods will provide the easiest way to migrate the Gmail calendar to Office 365. Continue reading the blog to learn why and how the migration process works. 

Benefits of Migrating Google Calendar to Office 365

The ability to migrate Google Calendar to Office 365 delivers multiple benefits. It improves efficiency, especially for those transitioning to the Microsoft platform. Have a look at the benefits of doing this migration:

• Switching to Office 365 will provide centralized scheduling. This will avoid the hassle of switching between Gmail and Outlook.
• Employees often migrate from Google Calendar to Office 365 because Office 365 integrates well with other apps. It integrates seamlessly with Teams, SharePoint, and Outlook. 
• Office 365 offers improved synchronization and accessibility with Windows PCs, the Outlook desktop app, and Microsoft mobile apps. 
• Bringing all the events to one platform reduces the risk of conflicting schedules, double-booking, and missed meetings. 
• Also, Office 365’s Outlook desktop app provides access to the Outlook calendar offline. This is beneficial for those who have limited internet connectivity. 

Manual Methods to Migrate Gmail Calendar to Office 365

Understanding the benefits of migrate Gmail calendar to Office 365 is only the first step. The next step is to apply the solutions. Users can take the manual route or an automated route that makes the task quick and error-free. Let’s walk through both routes. 

Method 01: Transfer using an ICS File

This method is suitable for one-time transfer of calendar events. First, we will export Calendar as an .ICS file and then import it into Office 365. 

Following are the steps to begin the process:

Step 1: Export Calendar from Gmail

1. In your web browser, open Google Calendar.
2. Then, look for the gear icon and click on Settings from the dropdown.
3. After that, press Import/Export and in the Export section, tap on Export.
4. Now, a .zip file will be downloaded containing the .ics file.
5. Extract this ZIP file.

Step 2: Import Google Calendar to Office 365

1. First, sign in to your Office 365 Outlook account.
2. Now, select the calendar icon and switch to the Calendar view.
3. Then, click Add Calendar > Upload from file.
4. Afterwards, browse and select the exported .ics file.
5. Choose the calendar in Office 365 where you want the calendar to appear. 
6. At last, click the Export button. 

Limitations: It is a one-time migration process. It will not automatically sync the future updates from Gmail. 

Method 02: Using Calendar Subscription

This method is for those who have subscribed to their Google Calendar in Office 365. With this method, users can only view the calendar events, and not edit them. Users do not need to repeatedly perform the manual exports. 

The following steps will directly migrate gmail calendar to Office 365:

Step 1: Fetch Google Calendar’s Shareable iCal Link

1. Start by opening Google Calendar and pressing the gear icon.
2. Now, tap Settings > Settings for my calendars and select the calendar that you want to share.
3. Then, under the Integrate Calendar section, find the Secret address in iCal format.
4. Copy that address.

Step 2: Migrate Calendar from Gmail to Office 365

1. First, sign in to your Outlook on Web (Office 365) account.
2. Navigate to the Calendar view and press Add Calendar.
3. Then, choose Subscribe from Web and paste the iCal URL in it.
4. After that, choose the calendar name and click on Import to complete the subscription. 

Limitations: With this method, users cannot add, delete, or modify the calendar events. There can be synchronization delays. Moreover, it requires a stable internet connection to fetch the latest updates. 

A Professional Way to Migrate Gmail Calendar to Office 365

The Gmail Backup Tool provides a robust set of features to organize and protect your Gmail messages. The tool allows backing up all the Gmail components, including emails, calendars, contacts, etc. Also, it supports multiple export formats such as CSV, TXT, DOC, DOCX, PNG, and more. Along with the file-based backups, it can directly migrate to email platforms like Office 365, Zoho Mail, etc. In addition to this, the tool prevents duplicate items, maintains folder hierarchy, and gives the option to exclude attachments. 

Simple steps to migrate Google Workspace Calendar to Office 365:

1. First, download and launch the backup application on your computer.
2. From the option, choose Gmail (Backup Mails Only), then log in to your account.
3. Next, choose the folder that you wish to export and click Next.
4. Then, pick an Email Client under Save in Email Client and choose Office 365.
5. After that, authenticate with your Office 365 account credentials.
6. Enable any additional features like excluding attachments, etc.
7. Then, click on Save Path to set the storage location and hit Download. 

Conclusion

Google Calendar is a widely used, trusted scheduling tool, but issues may arise occasionally. Therefore, when problems occur, users choose to migrate Gmail Calendar to Office 365. While we have outlined two manual methods, they are lengthy and labour-intensive. For this reason, many users prefer a professional backup tool that simplifies the whole migration experience with its unique features. This tool makes the migration quick, smooth, and hassle-free.

You May Also Read: Migrate Gmail to Microsoft Office 365

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