How to Migrate Office 365 Email to Gmail in Simple Steps

Summary: Businesses often require a smooth transition to migrate Office 365 email to Gmail without any data loss. This can become a challenging task when transferring years of email data to Gmail. In this blog, we’ll guide you through the step-by-step process of migrating Office 365 emails to Gmail. We will begin the blog with the manual options first, suitable for those who need a free way. Moreover, will introduce a professional Office 365 Migration Tool. Let us now begin the blog and choose the best method as per the needs. 

Reasons to Migrate Office 365 to Gmail

Before we discuss the migration methods, let’s look at why many users prefer to move their emails to Gmail. 

• For startups and small teams, Gmail often proves more affordable compared to O365 subscriptions.
• If your company is moving from Office 365 to Gmail, migrating emails ensures smooth communication and data continuity.
• Gmail offers a clean, user-friendly layout that makes managing and organizing emails much easier than Office 365.
• The Gmail app is well-known for its smart spam filtering and powerful email search capabilities. This allows users to quickly search important messages.
• Users can access their Gmail accounts from any browser, computer, or mobile device without extra setup.

Different Ways to Migrate Office 365 Email to Gmail 

Method 01: Manually Export Office 365 Mailbox to Gmail

Step 1: Enable IMAP in Gmail

1. First, open Office 365 and log in with your account credentials.
2. Then, go to Settings > Mail > Forwarding and enter your Gmail account credentials. 
3. Click Save to save the changes. 
4. Now, sign in to your Gmail account and head to Settings > See All Settings > Forwarding and POP/IMAP.
5. Next, Enable IMAP and save the changes.

Step 2: Add Office 365 Account in Gmail

1. In Gmail, navigate to Settings > See All Settings > Accounts and Import.
2. Under the “Check mail from other accounts” section, click on Add a mail account.
3. Now, enter your Office 365 email address and press Next.
4. Then, select Import emails from my other account (POP3) and click Next.

Username	Office 365 Email ID
Password	Office 365 Password
POP Server	outlook.Office365.com
Port	995, SSL enabled

5. Next, press the Add Account button. 

Limitations of the Manual Method

• The process is time-consuming while handling large mailbox migrations.
• The method only migrates the emails and not the contacts, calendars, and tasks.
• Risk of duplicate emails if forwarding is not managed properly.
• Requires technical steps that might confuse non-technical users.

An Expert Tool to Migrate Office 365 Email to Gmail

The Office 365 Migration Tool simplifies email migration by not only migrating the mailbox but also the attachments. Users can back up or migrate data into multiple file formats and web-based email clients like Microsoft Office 365 Tenant to Tenant Migration. Some of its core functionalities are duplicate email removal, selective conversion, and automated CSV export for sub-accounts. 

The following are the steps to perform an Office 365 to Gmail migration using this approach:

1. Download and install the migration tool on your machine.
2. Then, press Backup > Continue.
3. Now, log in with your Office 365 account credentials. 
4. Next, choose Gmail as the Email Client. Afterward, select the mailbox from the mail list and click Next.
5. Check the desired folders from the tree-structured hierarchy and click on Next.
6. Now, apply any additional features if you want to.
7. Lastly, choose the destination path and press Next > Convert.  

Conclusion

The ability to migrate Office 365 email to Gmail is essential for backup and migration purposes. Through this article, we have explained various methods. The manual methods, like Gmail’s Import feature, are slow and require time and technical expertise. Therefore, to avoid hassle, an expert recommended Office 365 Migration Tool provide an automated and quick solution. It makes the process faster and secure with its advanced functionalities.

You May Also Read: Convert Office 365 Emails to PDF

Frequently Asked Questions