Migrate Office 365 to Google Workspace (G Suite) in Easy Steps

“I want to migrate Office 365 to Google Workspace because my team needs a more integrated collaboration platform. We’re currently facing challenges with coordinating documents and managing communication across different tools in Office 365. As everyone knows, Google Workspace/G Suite offers seamless integration with Google Drive, Gmail, and other apps. This can improve productivity and simplify our workflow. Is there any solution to get this task done?”

As you can see in the above user query, users need methods to migrate Microsoft 365 to Google Workspace account due to some reasons. In such a scenario, there are two ways, one is manual and the other is the automated Office 365 Migration Tool. This professional guide will show you both so after reading this blog, you can choose which one you find the best according to your needs. Before we dive into the method, first let’s take a view of the reasons that are behind this conversion.

Why Need Office 365 to Google Workspace Migration?

Here, we are going to show you the common benefits of using the Google Workspace over Office 365.

• Google Workspace offers real-time collaboration with tools like Google Docs, Sheets, and Slides. This allows multiple users to work on the same document simultaneously with instant updates.
• The intuitive and straightforward design of Google Workspace apps makes it easy for users to navigate and manage their tasks without a steep learning curve.
• Google Workspace integrates smoothly with Google Drive, Gmail, and other Google services. It provides a unified and efficient workflow for managing emails, documents, meetings, etc.
• Google Workspace often offers more flexible and affordable pricing plans compared to Office 365. This makes it a budget-friendly choice for businesses and individuals.
• G Suite provides robust security and administrative controls, including advanced threat protection and easy management of user permissions.

After you have understood the advantages of this conversion, you can continue to learn how to transfer Office 365 to Google Workspace step-by-step.

How to Migrate Office 365 to Google Workspace/G Suite?

There are numerous ways to switch from Office 365 to Google Workspace, but making the right decision can be challenging. But there is no need to worry, we will just go over the best techniques for smoothly transferring Office 365 data to Google Workspace. Let’s begin!

#1. Switch Office 365 to Google Workspace Manually

There is no direct method that lets you switch from Office 365 to Google Workspace. We will therefore walk you through a number of steps to transfer Office 365 to Google Workspace online for nothing. Let’s explore each step to migrate Office 365 to G Suite or Google Workspace with any cost.

Step 1. Manage your Office 365 Settings for Migration:

Here are the first set-up roles in Microsoft 365 before migrating data from Office 365 to Google Workspace. First, pay close attention to the points mentioned below.

• Set Up Roles in the Microsoft Office 365 Account:
• First, open and login your Office 365 account and go to the Admin Panel.
• Next, select the Exchange >  Permissions option and then click on the New Symbol.
• Here, enter the required details and click Add to proceed.
• Further, click on the ApplicationImpersonation > Add > OK for Repeat the same process for ViewOnly-Configuration.
• In the user role, click on the New and then choose the account that you need to migrate.
• After all, you are preparing to migrate Microsoft 365 data manually.

Step 2. Migrate Office 365 to Google Workspace:

Now, we are going to show you from beginning to end instructions to convert data (emails, contacts, calendar) from Office 365 to Google Workspace. Carefully follow the step-by-step instructions as below mentioned.

• Afterwards, go to the Google Workspace admin console and login with your credentials.
• Then, choose the Data Migration > Email option.
• Next, select Microsoft Office 365 from the Migration source field.
• From the Connection protocol field, choose the Exchange web services option.
• From, enter the destination web address in the new field.
• In the next step, type the email address and password and click on the Connect button to proceed.
• After all, choose the Migration start date > Migration option. Then, click on the Select Users.
• In addition, you can choose single or bulk users whose data you need to migrate.
• In the end, mention your Google Workspace Email Address where the migration occurs and click on the Start button to begin the migration process.

Note: The process for transferring contact and calendar information from Microsoft 365 to Google Workspace/G Suite will be the same as the email migration process. In addition, it allows for the transfer of single or multiple users’ data.

Furthermore, only technical users can complete this task because of their knowledge. Otherwise, your data can be lost or damaged during the migration process. Because of this, users don’t want to compromise with their important data and they prefer to choose a risk-free solution to easily migrate from Microsoft 365 to Google Workspace. If you want to know about this method in more detail, continue reading the coming section to learn for in-depth familiarity.

#2. Directly Migrate from Microsoft 365 to Google Workspace – 5 Steps

The Office 365 Backup Tool comes with a simple user interface with multiple filters and futures that allows you to migrate Office 365 to Google Workspace directly. So, everyone can perform this difficult task without technical knowledge. With this software, you can easily migrate mailboxes from Office 365 to Google Workspace in an easy way. Moreover, this tool also provides a preview option to view the files before the migration process. Now, we are going to list out the complete process to transfer Office 365 to Google Workspace.

Procedure to Migrate from Microsoft 365 to Google Workspace:

1. Download and install the Office 365 Backup tool on your system.
2. Sign in your Office 365 account with required details. 
3. Then, choose the desired user and mailbox to export data from O365.
4. After that, click on the drop-down list to choose G Suite and sign in to your desired G Suite account where you want to migrate M365 data.
5. In the end, choose the additional features and click on the Convert button to start the migration process.

Final Thoughts

As we discussed above, there are multiple methods to migrate Office 365 to Google Workspace successfully. You are free to select any approach that best suits your needs based on your knowledge. But using manual methods for the migration process can be very time-consuming and labor-intensive, and it can also lead to technical problems and errors.  Apart from that, the professional method is a quick and easy solution that makes your task smooth and accurate. 

Also Read : Migrate Zimbra to Google Workspace.