How to Import Outlook Emails to Gmail Account In 5 Clicks

Summary: The need to import MS Outlook emails to Gmail has become quite common. Individuals and companies looking to have their email communication unified in a single platform. The free cloud storage, Gmail’s powerful integration, and its friendly user interface make it a very nice alternative. Believe it or not, if you’re switching from Outlook for your work or personal use, you will want to learn how to transfer Outlook emails to Gmail to avoid wasting time and having a rough transition.

This process will keep users accessing their important emails and be able to access Gmail on multiple devices. If you are mailing to consolidate accounts or to move over for better functionality of the mail, moving Outlook emails to Gmail is the best decision. We delve into the most common ways people might be looking to look into using the Outlook Backup Tool and various reasons for this migration.

Various Reasons to Migrate Emails from Outlook to Gmail

1. Better Integration: Being a product of Google, Gmail sits very nicely with other Google products such as Drives, Calendar, and Docs.
2. Cloud: Gmail’s storage options are larger than most providers, allowing less work to be done deleting old emails.
3. Accessibility: The big advantage of Gmail is that emails can be read on multiple devices at the same location without syncing issues that often happen with Outlook.
4. Security: Gmail even has good security in the form of two-factor authentication and phishing protection.

2 Different Ways to Transfer Outlook Emails to Gmail

Transferring Outlook to Gmail can be done using the two different ways. Either using the manual method by enabling the IMAP settings or by using the professional tool. We will explore both methods but first, let’s understand the manual approach to do the task.

#1. Manual Method to Forward Mail from Outlook to Gmail

To manually forward mail from Outlook to Gmail, you need to enable the IMAP setting in the Google account.  Follow the below instructions carefully to transfer Mail from Outlook to Gmail.

Steps for Transferring Outlook Emails to Gmail

1. First, sign in to your Google account and open Gmail.
2. After that, head to the settings and then select the view all settings option.
3. Navigate to the POP/IMAP & forwarding menu and then enable the IMAP setting.
4. Additionally, press the Save Changes button.
5. After that, open the Outlook on your PC.
6. Then, navigate to the File menu and then click on the Add Account option.
7. Enter the required details and click Connect button, then verify the Gmail address and click Next.
8. Enter the password, and then press the Sign-in button.
9. Then, click the Allow button to give access.
10. Create a new folder by right-clicking the Gmail account and then click on the Ok button.
11. Choose all the emails by Ctrl+A button.
12. Finally, pick the newly created folder to export.

This is how you transfer Outlook Emails to Gmail manually. Moreover, demerits of software are there while being carried out manually. It means users would have to perform the above steps until all of their Outlook emails are transposed to Gmail. The chances are high that you’ll lose the necessary data while migrating.

#2. Outlook Mail Transfer to Gmail: Automated Approach 

The best solution to migrate your mailbox to Gmail is Outlook Backup Tool. There are many advanced features in this utility that you can use for migrating Outlook to Gmail. This tool allows you to migrate to Gmail in one direct move. There’s nothing to worry about the file size, and you could easily migrate the whole mailbox. Furthermore, data integrity is retained and users can preview the emails before the migration starts. That is why you are supposed to just follow the simple steps below.

Important Steps you need to follow

1. Initially, download and run the Outlook Backup Tool.
2. Now, enter your Outlook email & app password, and then click on the Sign In button.
3. After that, choose the folders and click the Next button.
4. Select the migrate in email client option and select Gmail from the list.
5. Finally, click the Download button.

Conclusion

Finally, in this blog, you will get a complete guide to transfer Outlook Emails to Gmail. The manual method has many limitations and a high risk of data loss. Additionally, the manual approach is lengthy and time-consuming. For this reason, it is best advised to use the professional method. There are a lot of advanced features that can help to make this migration process easier. They can choose any of the approaches that suit their needs.

Also read : Transfer Outlook Emails to Thunderbird.

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About The Author

Rohit Singh

Rohit Singh is an Email Backup, Recovery, and Migration Expert with over 6 years of experience in the software industry. He specializes in data migration solutions for Microsoft Outlook, Office 365, Google Workspace, and other popular email clients. Rohit regularly shares practical insights and technical guides to help users simplify complex email management tasks.