During a legal investigation, a business employee needs to maintain documentation of all related communications. Therefore, to meet the legal regulations, the employee must save all the important AOL email conversations in a secure, non-editable format. A widely accepted format, PDF is the best choice to save AOL email as PDF. But, manually saving emails one by one is a tedious task and takes a lot of time. So, how can he save multiple AOL emails as a PDF? There is a dedicated AOL Mail Backup Tool that provides a reliable and efficient way to batch convert emails into PDF. Continue reading this blog to understand the entire process in detail.
AOL (America Online) is a free web service offering instant messaging, spam protection, and attachment handling. PDF (Portable Document Format) is a file format that enables users to share documents in a readable, accessible format.
Emails saved as a PDF will ensure that the data cannot be modified and can also be password-protected.
Reasons to Convert AOL Email to PDF File
Converting AOL emails into a PDF is essential in case of a company’s legal audits and investigations. Here are some reasons why saving AOL email in PDF is beneficial:
- Saving files offline from a web-based email service is the safest way to eliminate the risk of data loss.
- To manage the storage limit of an email client, users opt to convert AOL emails to PDF. Doing this, they can maintain offline access to their emails, freeing up storage space.
- In case of an unstable internet connection, saving AOL emails in PDF format makes them accessible offline.
- By converting your AOL emails to PDF, users can easily access them from any device.
Top Methods to Save AOL Email as PDF
You can save AOL emails to PDF in multiple ways. You may choose to do it manually or use professional software. Let’s begin explaining each method one by one.
Backup AOL Email as PDF Document Using AOL Mail
It is a quick and simple solution for users handling only a few emails. Also, this method may work in mobile devices as well.
These are the steps to convert AOL email to a PDF:
- Open AOL Mail on your system.
- Sign in with your AOL account credentials.
- Select and open the email that you want to save as a PDF.
- Navigate to More > Print Message > Save as PDF > Save.
- Choose the destination folder to save your file and hit Save.
Limitations: The user needs to download the attachments separately. It does not maintain the email’s original layout. This method is not suitable for large-scale backups and archiving.
Download AOL Emails as PDF Attachments Using Microsoft Outlook
This method is suitable for saving large volumes of emails as a PDF, making it great for businesses and enterprises. Also, users can download the attachments with the emails.
Follow the simple instructions to save emails in PDF:
- Open MS Outlook and go to File > Add Account.
- Fill in your AOL Email ID and tap Connect.
- Then, enter the AOL password and enable IMAP.
- Once the emails are synchronised, select the email(s) that you want to save as a PDF.
- Go to File > Print > Save as PDF > Print.
- Select a location to save the file and click on the Save button.
Limitations: It does not directly support batch conversions.
A Fully Secure Tool to Save AOL Email as PDF
The AOL Mail Backup Tool is a feature-rich solution for managing AOL emails. It not only backs up AOL Mail data but also converts it into different file types. This tool eliminates duplicate emails, retains folder structures, and works with all Windows versions. Users can also migrate AOL emails directly to Gmail, Office 365, Yahoo Mail, etc.
Follow these instructions to convert AOL email to PDF file:
- First, download and run the tool.
- Select from Single Mode/Batch Mode.
- From the left-side panel, choose AOL and log in with your AOL Mail account credentials.
- Select files/folders from the tree-structured hierarchy and click on Next.
- After that, select the desired file format in which you want to backup your email items. Click Next.
- Opt for the additional features if needed.
- Finally, click on Convert.
Conclusion
To sum it up, this blog has covered multiple techniques to save AOL email as PDF. Although the manual methods are available and work well, they are inaccurate and time-consuming. For a dependable solution, use the AOL Mail Backup Tool to securely back up the emails while ensuring effective email migration.
Related Post: Add AOL Account to Outlook.
Frequently Asked Questions:
Q- Can you convert multiple emails to PDF at once?
Ans- Yes. Use the AOL Mail Backup Tool to convert multiple AOL emails in one go. One can also do batch conversions using Outlook via IMAP. But this manual method requires technical steps and is time-consuming.
Q- How to save an AOL email as a PDF?Ans- Sign in to AOL Mail. Now, open the desired email, go to More > Print Message > Save as PDF > Save. Select the location and save the file.
