In-Depth Guide to Backup Google Workspace Drive to External Hard Drive

  •  Manoj Sharma
  • Published on:  September 20th, 2022
  • Updated on:  December 29, 2022
5/5 - (2 votes)

Summary: Although Google Workspace is an exceptionally secure platform to operate your business functionalities. Still, it can’t protect you from data loss due to human error, or malicious content. Therefore, it is essential to backup Google drive to external hard drive for your Google workspace account that ensures your data is safe. In this write-up, you will discover two significant ways, including Google Workspace Backup Software, to backup your Google drive data.

Over the last few years, many businesses adopted cloud applications to store, share, and access their crucial data. In this respect, Google Workspace is one of the most popular platforms that offers a suite of productivity and collaboration tools for businesses. Google Drive is also one of its integral parts that allows you to save files and folders online.

After the COVID-19 pandemic, a seismic shift to remote work has been observed. It amplified the demand for comprehensive and extended backup of Google Drive. Unfortunately, Google Workspace lacks in providing a long-term solution to backup and restore crucial file data. Hence, it evokes an urge to backup Google Drive to external hard drive to ensure your data is safe.

Top 4 Reasons to Backup Google Workspace Drive to External Drive

There are very few chances of data loss while using the Google Workspace environment. However, it’s a mistake to think it doesn’t need a backup.

“Google itself states that the company doesn’t make any commitments to backup your crucial data. If any data loss occurs, Google’s suppliers and distributors will not be responsible. Hence, users prefer Outlook as an intermediary and want to Setup Google Workspace email in Outlook to manage their crucial emails.”

It is enough to address the need to backup Google drive to external hard drive for your Google Workspace account.

Following are the top 4 reasons that generate the demand to transfer files from Google drive to external hard drive.

1. Protection Against Deletion of Data due to Human Error

Due to its collaborative working environment, users may sometimes accidentally delete a file for the following reasons.

  • Creating more space on Google Drive.
  • Accidentally deleting the original file while removing the duplicate one.
  • Without any backup, delete the document that contains sensitive information.

It happens when users are unaware of the availability of a safe backup option for their Google Workspace. Thus, it is necessary to backup Google drive to external hard drive so that you can protect your Google Workspace data against these scenarios.

2. Data Manipulation

Google Workspace allows its users to share files and folders among the team members. Although it is necessary to enhance productivity as the entire team works simultaneously on the same file. However, the downside of this feature increases the probability of overwriting the crucial file details. Despite having a control system that tracks changes, it is hard to point to a specific user. Ultimately, the data has been manipulated, and the only savior in this circumstance is to have an effective data migration strategy that allows you to backup your Google drive to an external hard drive.

3. Protection Against Lost/Stolen Devices and Ransomware

This prestigious platform has a policy that allows users to access the data anytime, anywhere, and with any device. Furthermore, it has been observed that many users sign in to their accounts on multiple devices to enhance data accessibility. However, it also has a flip side, what if one of your devices gets stolen? It exposes your crucial data to an unauthorized person, ultimately leading to ransomware or permanent deletion of your critical business data.

4. SaaS Outage and Shutdown

Many organizations have subscribed to in-built Software as a Service (SaaS) applications to run their business efficiently. Over time it has been observed that these SaaS applications are prone to outage and may lead to data loss. Hence, it is crucial to backup Google drive to external hard drive so that you won’t need to worry about keeping your data safe before any unexpected shutdown of the SaaS applications.

Google also offers a free account for personal use with only 15 GB of storage space. If you want to backup Google drive to external hard drive for your free account, then Gmail Backup Software is the best available utility to manage your drive storage.

Method – 1: Backup Google Workspace Drive to External Drive – Using Admin Privileges

The above discussion makes it clear that Google backs up its platform, not your workspace. Hence, you need to backup G Suite data to external hard drive to ensure that your critical business information is safe.

Following are the detailed procedures to transfer files from Google drive to external hard drive using Google Workspace admin privileges.

  • Sign in to your Google Workspace Admin account using the correct credentials.
  • Now, the Google Admin Console dashboard opens. Navigate and select the (<) symbol.backup google drive to external hard drive
  • It expands the Tools panel, which contains several functionalities. Here, click on the Data Export feature.
  • After that, tap on the Start Export button to initiate the backup of the Google Workspace drive to external drive.
  • In the end, it shows the status of the entire Google Workspace drive backup process.backup google drive to external hard drive

This manual method is free to use. However, it has a downside that evokes an urge to choose a fast and reliable approach to backup Google Workspace data. You can’t control the backup process, and it takes several days to complete the entire backup task. Hence, you can opt for the best-in-class Google Workspace Data Backup Software that offers instant and secure backup facilities.

Method – 2: Instantly Backup Google Drive to External Hard Drive for Google Workspace Account

This approach consists of a flexible and comprehensive Google Workspace Backup Software that facilitates you to back up Google Workspace drive, contacts, calendars, and emails. This top-rated utility is designed and developed with an advanced algorithm that offers a comprehensive backup solution for your Google Workspace.

You can easily export Google Workspace email (Gmail) to different file formats such as PST, EML, PDF, MSG, EMLX, MBOX, and HTML. Additionally, it will help you migrate Google Workspace email to Office 365 in case you want to switch the workspace from Google to Microsoft.

Detailed Stepwise Working to Backup Google Drive to External Hard Drive

  • Download and Install Google Workspace Backup Software.
  • Enter the login credentials, including username, service account ID, and p12 file.
  • After that, click on the Sign in with Google button.
  • Now, check the Drive option from the G Suite backup option(s) and tap on the Next button.
  • In this wizard, define the Destination Path where you want to save the backup file on your system.
  • At last, click on the Download button to backup Google drive to external hard drive.


In this write-up, we have discussed some manually and professionally tested approaches to backup Google Drive to external Hard Drive. Although we have also discussed a detailed manual approach to backup your data we strongly suggest you not to take any risk with your lifelong worth. Because no one knows the value of your data other than you. Therefore, we advise you to use the best Google Workspace Backup Solutions that provides an instant, secure, and comprehensive solution to back up or migrate your Google workspace data.

About The Author:

Manoj Sharma is a Technical Content Writer in the field of Data Migration, Backup & Recovery. He is focused on engaging the audience by delivering content that solved their problem. Manoj spends most of his time researching and writing about creativity, technology, and digital marketing trends.

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