How to opt On-site or Cloud backup solutions for small business?

  •  Manoj Sharma
  • Published on:  February 10th, 2023
  • Updated on:  September 8, 2023
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Importance of Data Backup for Small Businesses

Due to the rapid increase in cyberattacks, managing and protecting your business data is crucial. Large enterprises have the resources to counter this situation. However, small and medium-sized businesses have limited resources and insufficient infrastructure to counter this issue. Therefore, the importance of cloud data backup for small businesses is the utmost concern for smooth business functionalities.

Fortunately, you are on the right page, which will help you to opt for the best on-site or cloud backup solutions for small businesses. It eventually allows you to restore the stored copies of your data and helps you to recover your business from an unplanned event.

2 Main Backup Options Available for Small Businesses

Generally, you can backup your data on-site or opt for the best cloud backup for small business. Depending upon your business, niche, and resources, you can select any on-site or cloud approach to back up your data. However, some organizations are considering a hybrid approach and applying the 3-2-1 backup rule to secure their business information.

Before analyzing the right option for your businesses, let’s understand the concept of On-site backup and Cloud Backup.

1. What is On-Site Backup?

As the name suggests, On-Site backup is to store copies of your crucial business data on your local system. It is generally known as the on-premise or traditional backup, where you backup your data periodically on local storage devices. It is required to protect your data from cyber theft and other similar types of disruption. You can directly restore and recover your data which is essential for businesses that rely heavily on computers and other IT infrastructure.

Pros of Onsite/On-Premise Backup

  • Provides Quick and Better Accessibility: On-premise backup solution helps to provide a facility to quickly access your data without requiring an internet connection.
  • Less Expensive: On-site backup only requires a one-time initial setup cost on hardware. These hard drives are relatively inexpensive compared to maintaining the cloud server space.
  • Convenient and Easy to Install: You can easily install and manage your on-site hard drives with limited technical expertise.

2. What is Cloud Backup?

Cloud backup is one of the most secure and advanced offsite backup facilities which is not physically available in the IT infrastructure of a business. It means you are renting space on 3rd party servers that securely back up your crucial data. The purpose to store and maintain data remotely is to protect it from malicious cyber attacks and hardware failure.

Pros of Cloud Backup Solutions

  • Advanced Security Option: Cloud backup solutions for small businesses provide additional security and encrypt your data to protect against potential cyber risks.
  • Additional Storage Space: You can upgrade the plan to expand your storage space. Most cloud backup solutions services also provide unlimited storage in their premium plans.
  • No Infrastructure Cost: Offsite backup solutions allows you to store and manage your data away from your centralized office. Thus, it can save the infrastructure cost that is required in an On-site backup solution.

While making a choice, most organizations prefer hybrid backup solutions to manage their data. Even small businesses also focus on having data at their centralized office and saving a copy in the cloud.

4 Key Factors While Selecting an Effective Cloud Backup Solutions

In this section, you will find the 4 key factors you should consider while selecting the best onsite or cloud backup solutions for small businesses.

1. Data Protection

An effective backup solution should provide a reliable and secure data backup or migration experience. It means your data remains intact and in the original hierarchy during the entire transmission process. Additionally, it should allow you to optimize the resultant files according to your requirements.

2. Scalability

It should meet up the pace of the growing environment. As your business grows, the backup solution must be able to grow with it. The backup solution should have the capacity to handle increasing amounts of data, along with the ability to accommodate multiple systems and devices.

3. Ease of Use

Onsite or cloud backup solutions for small businesses should be easy to set up, manage, and use. We all want a secure utility with a user-friendly interface that provides clear and concise functionalities to back up or migrate the data. The best cloud backup for small business consider this factor and deliver a smooth backup experience.

4. Technical support

A cost-effective small business backup solutions also provide the best solution-driven technical support. Whether you want to backup onsite or on the cloud, there must be some complexity occurs in the process. Technical support plays a crucial role in the effective transmission of your data.

Selecting the best cloud backup solutions for small businesses is vital to protect your valuable data. When choosing the small business backup solutions, these 4 key factors – data protection, scalability, ease of use, and technical support help you to opt for a solution that meets your backup requirements.

How does Email Migration Software help to Secure Your Data?

Email plays a vital role in business communication which helps in the transfer of your crucial data. Therefore, the safety of data is essential for every business. In this scenario, Email Migration Software is one of the best utilities to perform onsite and cloud backup for small businesses. This user-friendly software offers some additional functionalities to make it one of the best backup for small businesses.

Additional Functionalities of Email Migration Software

  • Convert, back up, and migrate the different file formats into several popular file formats and email programs.
  • Directly migrates the data from one email program to various email clients, including Gmail, Office 365, Yahoo, Thunderbird, iCloud, IMAP, etc.
  • Also, it offers some extensive features that allow you to optimize the resultant files according to your requirement.
  • Secure and Easy to use software that helps to make the best Cloud Data Migration Strategy for small businesses.


Secure backup solutions for small businesses help to protect valuable data from being lost or damaged in any unwanted circumstances. Whether you opt for Onsite or cloud backup solutions, the key is to ensure that you have a secure and reliable system from where you can retrieve your data in any circumstance. In this respect, the Email Migration Tool is a comprehensive solution to back up and migrate the data of different file formats and email clients. Furthermore, it provides some additional functionalities that make it one of the best onsite or best backup for small businessess.

FAQ 1: Can cloud backup be hacked?
Answer: No, cloud-backed-up data can not be hacked. Because you already have all of your Cloud account’s credentials when you save your data there. No one can misinterpret it unless they know your password.

FAQ 2: What happens if you don’t backup your cloud?
Answer: If you do not backup your cloud data, you may experience several problems with the data listed below.

  • Your system may fail or be unable to show you the whole data.
  • Your cloud may attack by several viruses and malware attacks.
  • In several cases, your machine may crash and can delete or corrupt your whole data.
  • Often your cloud backup data may corrupt the data available in it, and not show you any option to recover it.
FAQ 3: Why is local storage better than cloud storage?
Answer: Local storage is preferable to online storage because of the following reason.

  • You do not require any internet connection to access your data. But if you wish to open your data in Cloud, you need an internet connection.
  • You have storage of your data in case of a cloud crash.
  • Locally backup data is convenient to use and manage.
  • You can easily and quickly share your locally saved data to any device.
FAQ 4: How do I know if a cloud backup solution is right for my business?
Answer: As a businessman, your machine loads with bulky data. And if you haven’t saved it in a safe location, you might get to a point where you can no longer recover your data. Thus, there are many benefits to storing data in the cloud.

  • Saving data in a cloud allow you to access data around the globe with internet connectivity.
  • The user can not hack the data that you saved on the Cloud.
  • You can securely share data with one another.

About The Author:

Manoj Sharma is a Technical Content Writer in the field of Data Migration, Backup & Recovery. He is focused on engaging the audience by delivering content that solved their problem. Manoj spends most of his time researching and writing about creativity, technology, and digital marketing trends.

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