How to Convert Outlook PST Files to HTML Format?

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PST stands for Personal Storage Table. It is used to store emails, contacts, calendars, tasks, journals, notes, etc. Meanwhile, HTML is a language used to build web pages and smoothly access on a browser. HTML is prominent because it allows you to access information from anywhere and maintain the original formatting. As a result, many users want to Convert PST to HTML file format to access emails offline.

Additionally, this approach can create a backup of your emails if something happens to your Outlook account or PST file. However, converting PST to HTML file format is a challenging task. That’s why users prefer PST Converter Tool, a powerful and reliable tool that can change PST to HTML with a few simple steps.

Further, we will discuss the best possible way to answer the question – How to convert PST to HTML format?

Reasons to Convert PST to HTML File

Here are some reasons why users want to Save PST to HTML Format.

  1. Compatibility: PST is the internal Microsoft Outlook data file format. You need to install Outlook to access your emails and attachment files. In case, Outlook is not installed, converting PST to HTML allows you to access messages. And also helps to maintain the original formatting.
  2. A separate file for each email: The PST data file stores all your email messages(in one file), so if it gets damaged, you will lose all your emails at once. But When you convert PST files into HTML to save messages in separate files, it will remain safe.
  3. Cross-platform: The PST data files can only be accessible in Windows. Whereas HTML can be viewed on all platforms, including smartphones and legacy devices. To share a message with another user, HTML email files are the best that users can open and view on any device effortlessly.
  4. Images and formatting: In some emails, images in messages are often links to external Internet resources. If the resource becomes unavailable, the images disappear from your emails. (SO) To convert(ing) PST to HTML, download all external images to your disk. As a result, messages remain constant in their original form in HTML files.

How to Convert PST to HTML?

There is a manual and automated solution available to complete the task. In the following sections, we have explained both solutions to convert PST files to HTML format.

#Method 01: Import PST to HTML File Format Manually

In this method, we convert PST to HTML using the MS Outlook email application. Follow the below steps to start the conversion process:

  • First, download and run the Outlook application.
  • After that, Go to the File option present on the program interface.
  • Now, File Save As >> HTML.
  • Then, choose the location where you want to save your converted file.
  • Create a folder and name it.
  • Now, in the application interface, File Save is a drop-down option.
  • Choose the newly created folder.
  • After the compilation of the process, hit the Save button.
  • Check your .html file in the newly created folder, right-click it, and open it with the browser.

Limitations of Manual Method

  • Converting PST files to HTML can be challenging.
  • You should have the technical expertise, to convert it manually.
  • Manually,  you cannot convert bulk email files at once.
  • Be aware while performing the manual operation because you might lose some data during the conversion.

To overcome the limitations of the manual method, you should prefer a reliable solution. Further, we discuss the steps of an automated solution.

#Method 02: Convert PST to HTML File Format – Expert Solution

PST Converter Tool is a top-notch solution to save PST files in HTML or any other file format. This software offers a simple and effective solution for individuals to extract and present their Outlook email data in an HTML layout. Apart from that, It can convert multiple emails from Outlook into HTML format in bulk.  Moreover, file handling became easy, and all the attachments were stored separately from the converted files. The user interface of the software is smooth and gives a superb experience to the users. 

Steps to Convert PST Files to HTML Format

  • First, download, install, and run the PST Converter Tool.
  • After that, select either Single Files/Multiple Files or Select Folder. Click Next.
  • Now, Click Select Files to choose a PST file, and click Open to add it/them.
  • Then, select the PST file folders from the preview panel and click Next.
  • Next, choose HTML  as the resultant file format.
  • Finally, to convert Outlook PST Emails to HTML, hit Convert.

Also Read: Save Outlook Emails As PDF

Ending Words

In the above blog, we discussed the two most convincing and trustworthy solutions to save Outlook PST in HTML format i.e. Manual and Professional. With the help of PST to HTML converter, you can easily batch-change Outlook PST to HTML at once. The software allows you to convert PST to HTML with all attributes and components.

We also explained the manual approach for converting PST to HTML one by one separately. Although, this method works perfectly for exporting Outlook PST to HTML format. Despite that, it is time-consuming.

About The Author:

Shital Jha is a technical writer whose expertise lies in the dynamic field of Email Backup, Recovery & Migration. With a passion for translating complex technical jargon into accessible content, she has played a pivotal role in educating users on effective backup strategies and streamlined migration processes. Her articles and guides are a testament to her commitment to making email management hassle-free for businesses of all sizes.

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