Best Ways To Convert PST to MSG File Format – Easy Guide

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Summary: While Microsoft Outlook data formats are essential for managing email storage, many users still do not want to continue with the PST. It’s mainly because of its size restrictions and the need to comfortably view data in a convenient and easy-to-view format, such as MSG format. Are you also the one facing the same trouble? If so, you’ve picked the proper blog. Here, we discuss the top three strategies to convert PST to MSG files with or without using Microsoft Outlook. It also includes the suggestion of the PST to MSG Converter, which allows users to convert PST files to MSG smoothly.

But Before going to the solution, let’s know what PST and MSG files are and why you need to export PST to MSG. So let’s get started.

PST: PST stands for Personal Storage Table. Microsoft Outlook uses this individual file format to store entire mailbox objects, such as contacts, calendar events, and email messages. These are well-known Microsoft programs, including Outlook, Windows Messaging, and Microsoft Exchange Client.

MSG: MS Outlook and Exchange Server generate files in the MSG(.msg)  format. It stores the mail message’s body, attachments, sender, recipients, and other material. The properties that are present on the Message object, including Attachment objects, are also available in the MSG file.

Why Do We Need to Export PST to MSG File Format?

For the following reasons, users often need to convert PST to MSG Files.

  • Generally, a PST file stores both crucial and unnecessary emails. Hence, sometimes, users who wish to convert PST files to MSG file format select only essential emails. MSG files allow particular extraction of specific emails to provide a better approach for managing and organizing data.
  • We know that MSG file offers a versatile format for sharing emails. Hence, for simplifying collaboration and information exchange with others, you can use MSG.
  • Sometimes, users export PST files to MSG format to fulfill their routine work needs. Sometimes, management says to share specific emails or other items, but this is impossible with PST files due to their large size. However, you can convert PST to MSG files and share the required emails.

For the mentioned reasons, we need to export PST to MSG file. We will now move to the solution section. Moreover, we will discuss both manual and automated approaches to convert PST to MSG.

Quick and Easy Ways to Convert a PST File to an MSG Format

This section provides users with various ways to convert PST files that contain email messages, contacts, calendar events, and tasks into MSG files. If you are an Outlook expert, you can perform various manual methods to export PST to MSG files… On the other hand, if you are a home user with less technical knowledge, follow a reliable solution to complete the process. Correctly finish each method’s steps to convert PST files to MSG format.

#Method 01:  Convert PST to MSG Using Outlook

You can convert PST mailbox data into the MSG file format within MS Outlook. To export PST mailboxes to MSG, perform the following steps

Step 01: Import the PST file within Outlook

  • First, Launch Outlook and choose the file from the ribbon.
  • Later, select Open & Export >> Import/Export.
  • Next, select Import from another program or file.
  • Now, Select Outlook Data File (.pst) and tap Next.
  • Then, Browse specific PST files to import and press Next.
  • Later, Pick a current folder or the same folder to import.
  • Click the Finish button to start importing the PST file.

Step 02: Drag-and-drop to convert PST into MSG

The second step to convert PST to MSG is via drag and drop. Follow these steps to export your PST files into MSG:

  • Subsequently, restart MS Outlook and choose the imported PST file.
  • After that, Press the CTRL key and select the required emails you want to export.
  • Now, Create a new folder on the desktop to store MSG files.
  • Then, Drag and drop emails from PST to the newly created folder.
  • At the end it will automatically save PST into MSG file.
Cons of Manual Methods
  • To use this method, you should install Microsoft Outlook to export PST files to MSG format.
  • It converts PST to MSG from a folder one by one separately. Hence, this method is not suitable for bulk conversion.
  • This procedure requires technical familiarity with Outlook, inbuilt Import Export Wizard, and the Import and Export process.
  • You might lose your necessary data while performing this method.
  • There is no direct manual process to accomplish the task (.pst to .msg).

As we see, the manual method has some limitations. So, individuals should prefer the automated solution to do the same.

#Method 02:  Automated Solution to Convert PST Files to MSG Format

PST to MSG Converter Tool is the most reliable and highly compatible solution to convert PST files into MSG format. It can convert bulk PST files into MSG or different file formats. Converting to msg makes file handling easy and while converting it stores attachments separately from the mails. Moreover, It is a well-designed software that allows users to preview the PST files before the conversion procedure. After conversion, you can access these files without opening Outlook or having an internet connection. Apart from that, the user GUI of the software is smooth and gives a superb experience.

Steps to Export PST to MSG via PST to MSG Converter Tool:

  • First, download, install, and run PST Converter on your machine.
  • After that, Select and Open the PST Files you want to convert and click Next.
  • Now, Check the mailbox items from the tree-structured list and click Next.
  • Then, Select Output File format as MSG from the drop-down list.
  • Next, Select the destination to save the consequent file. 
  • Also, you can opt for some advanced features offered by this tool.
  • Finally, hit the convert button to start the conversion process.

Also Read: How To Open MSG Files On Mac Without Outlook?

Final Verdicts:

As mentioned above, the top methods to convert PST files into MSG file format. The manual process, as well as the automated tool, has been described in detail. You must choose the best solution to save your precious time. This blog will help you to resolve your query, as per your preference.

About The Author:

Shital Jha is a technical writer whose expertise lies in the dynamic field of Email Backup, Recovery & Migration. With a passion for translating complex technical jargon into accessible content, she has played a pivotal role in educating users on effective backup strategies and streamlined migration processes. Her articles and guides are a testament to her commitment to making email management hassle-free for businesses of all sizes.

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