How to Export Gmail Emails to CSV Format? – 3 Proven Ways

  •  Shivam Pandey
  • Published on:  May 31st, 2023
  • Updated on:  December 14, 2023
5/5 - (1 vote)

Gmail is a cloud-based email client and a lot of people worldwide use it for managing personal and professional emails. Many users like you want to export their important Gmail emails in the CSV/Excel Format to create the backup in tabular form or want to use it for analysis. Before, Exporting Gmail emails to CSV was very challenging but some new tricks made this whole process easy for both tech-savvy and non-tech-savvy. In this discussion, we are going to look at the best ways to Export Gmail Emails to CSV using new methods. Along with that, you can also use the Gmail Backup Tool to export instantly.

On the other hand, CSV i.e. Comma comma-separated value file format stores information in a tabular spreadsheet. Having your emails in a spreadsheet makes it easy to view your all-important emails at once in a spreadsheet without navigating to multiple tabs and analyzing your emails effectively.

Why do Users want to Export Gmail Emails Into CSV Format?

Before we look into the methods of Exporting Gmail to CSV, you have once check out what makes users export emails into CSV.

  • To save crucial emails in local storage, so that emails will be always protected from any unconditional data loss.
  • After exporting emails, you can organize them based on various factors such as sender, receiver, and subject. Exported mail simplifies the process of collecting the required information.
  • For compliance, legal, or regulatory reasons, users may occasionally need to share several emails. Exported Gmail email to Excel creates searchable records of interactions when needed.
  • Sometimes, User exports their emails to Excel to create a backup so they can free up some space on the server for new emails in Gmail.

Proven Way to Export Gmail Emails to CSV

In this section, we will explore the method to export emails from Gmail to Excel or CSV. There are three main methods to convert Gmail emails into CSV. Here, we will guide you through the step-by-step process to export emails to Excel from Gmail uing all methods.

#1. Export Gmail Emails to CSV through Chrome Extension

The Email to Google Sheets extension by Cloud HQ is a really useful tool. Let’s find out how it helps you export your emails to a CSV file.

  • Open Chrome Browser and Search for Export Emails to Google Sheets by cloudHQ extension.
  • Look for an addon, “Export Emails to Google Sheets by cloudHQ,” in the Chrome web store.
  • After that, add it to Chrome. It’ll connect to your Gmail account instantly.
  • If you want to change emails in the Sent Items to a CSV file, click on the three dots next to the label on the left.
  • Then choose “Save label to CSV” or “Save label to Google Sheets.”
  • Further, choose what you want to save by ticking the boxes in the “Save Settings/Default Columns.”
  • Click the “Start” button when you’re done.
  • At last, you’ll get an email with a link to a spreadsheet when it’s done. Click on the link. If you want to see the entire email, click on any text in the email’s body.

This way, you can easily save specific Gmail emails to Google Sheets or a CSV file with the help of this extension.

#2. Gmail Email to CSV Using Mozilla Thunderbird

You can even use the Mozilla Thunderbird application if you are already using it to export Gmail emails to CSV. Here are simple steps you can follow to do this.

Step 1: Configure Gmail to Thunderbird Via IMAP Settings

Follow the steps given below to configure Gmail with Thunderbird.

  • Launch Thunderbird and Navigate to the Tool Tab.
  • Then go to the Account Settings.
  • In the Accounts, Click the Add Mail Account.
  • Then, Continue and Enter your email address, password, and name.
  • Now, Open the Drop-down configuration and Choose IMAP.
  • Then select the Manual configuration option and Fill out the details as given below. For setting up an Existing Email Account.
  • Enter the following information:

Incoming (IMAP) Server Host Name:

Incoming Port: 993


Outgoing (SMTP) Server Host Name:

Outgoing Port: 465


Authentication: Normal Password


  • After providing the above details, click on Done.
  • Thunderbird should add the account as a profile through which you can view your Gmail Email.

Your Gmail account is now configured with Thunderbird, and you can easily download Gmail emails to CSV by following these steps.

Step 2: Save Gmail Emails In CSV

  • Open the Thunderbird Mail on your Desktop,
  • Go to the Tools and click on Adds-Ons.
  • Then, look for the “Import/ExportTools NZ” Tools by searching in the search box.
  • Click on the “Add to Thunderbird” option and a pop notification appears, click on Add.
  • Then Restart the Thunderbird application.
  • Now, Right-click on the mail folder you want to export and choose the “Import/ExportTools NZ” option.
  • Then, click on the “Export all messages in the folder” option and choose the “Spreadsheet (CSV)” option.
  • Now all your Gmail emails will be exported to the CSV File.

You can easily save or share the CSV file anywhere you want.

#3. Export All Gmail Emails to CSV Using Gmail Backup Tool

If you have tried to export Gmail emails to CSV using the above methods and find it challenging to do this process manually, you may want to consider the expert-recommended Gmail Backup tool. This tool also allows you to efficiently export multiple Gmail emails into CSV. Moreover, this tool can also directly export mail to Outlook, Thunderbird, IMAP, Hotmail, Office 365, and other programs. The utility can be used without having much technical knowledge. To assess performance, this tool comes with a free demo version, which allows you to export 50 emails per folder. Let’s look at the steps to do using this utility

  • Download and Launch the Gmail Backup Tool.
  • Then, log in to your Gmail Account here by entering the login Credentials.
  • Choose Gmail from the options and preview the email folder.
  • Then, Select the emails that you want to export to CSV.
  • Click Next and Choose the Saving option as CSV.
  • Finally, select the folder where you want to save.
  • Lastly, Click on the Convert Button, here you go, your export has started.
  • Wail for a while and your Gmail Emails is Expoted Into CSV Format.

All your Gmail emails will be Saved as a CSV file. This software even helps you to export Gmail emails to PDF.


You’ve discovered a shortcut to export Gmail emails to CSV using the Gmail Backup Tool. If you’re looking for an instant solution, you can opt for this tool. Alternatively, you can try the manual method. we hope you’ll find a suitable approach accordingly as we mentioned in the above guide.

About The Author:

Shivam works as a Technical Content Writer. He writes technical blogs, articles, newsgroups, etc. on Database Recovery, Email Backup & Migration for Cloud and Webmail Email Clients. He has almost two years of writing experience and has written about many Technologies such as Cloud Computing, Intelligence, IoT, and Email Management.

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