Save & Backup Hotmail Emails to Hard Drive – Best Methods for 2025

Summary: For an extra layer of security, many individuals prefer to backup Hotmail emails to Hard drive. This way, the important emails and records are kept safe and secure. Moreover, this data will remain accessible whenever needed. For beginners, this task can seem challenging. To make it simple, we’ve detailed the most practical manual ways and a reliable automated Hotmail Backup Tool. Without wasting any time, let’s get started with the process of saving Hotmail emails with attachments. 

Scenarios where Users Choose to Backup Hotmail Emails to Computer

Users backup Hotmail emails to a hard drive to secure their data and for convenience. Below, we have outlined various scenarios:

• By saving Hotmail emails to the hard drive, users can protect their sensitive data from being hacked. 
• Users who want to access their emails offline it is best to store the emails locally. 
• By downloading older emails to a hard drive, users can free up space in their mailboxes.
• Businesses often save their personal records locally to use them during the audit or compliance matters.
• If the user wants to migrate to another email platform like want to add Hotmail to Gmail, the saved local backup will migrate smoothly.

How to Save Hotmail Emails to Hard Drive?

Method 01: Using a Hotmail Email Account

In this method, users will be able to Backup Hotmail Emails to Hard Drive. Microsoft prepares a downloadable link of all your Hotmail emails. 

Follow the steps to initiate the backup process:

1. First, log in to your Hotmail account.
2. In the top-right corner, click on the gear icon and tap View all Outlook settings.
3. Once the settings window opens up, navigate to General > Privacy and data.
4. Now, in the Export mailbox section, press the Request download button. 
5. Microsoft will prepare the backup and send the downloadable link to your email. The file will be in PST format.

Drawbacks: No option for selective folder backup. Also, it requires Outlook to open the PST backup file. Moreover, a large backup file will require a good amount of storage space locally. 

Method 02: Via Microsoft Outlook Desktop App

By using the Outlook application, users can directly export their Hotmail emails to a PST file. This method maintains the folder structure and attachments. It also saves the attachments while backing up.

These are the steps to successfully download Hotmail emails to hard drive:

1. Open the Outlook application on your machine.
2. Then, navigate to File > Account Settings > Account Settings > New.
3. Afterward, fill in your Hotmail email account credentials and complete the setup. 
4. Once the emails are synced, head to File > Open & Export > Import/Export.
5. In the Import and Export wizard, choose Export to a file > Outlook Data File (.pst). Tap Next.
6. Now, select the folders you want to backup and pick Include Subfolders.
7. Next, click on Browse to select where to backup the emails and press the Finish button.

Drawbacks: Through this process, exporting very large mailboxes will take a lot of time. The backup file will be in PST format, which requires the Outlook application to open it.

Method 03: Professional Tool to Backup Hotmail Emails to Hard Drive

The Hotmail Backup Tool efficiently backs up Hotmail emails to a hard drive without any data loss. It supports multiple export formats such as PST, PDF, MBOX, etc, and enables migrate Hotmail Emails to Gmail, iCloud, etc. While backing up, the tool maintains folder hierarchy, avoids duplicates, saves attachments, and much more. Additionally, users have the option to back up emails selectively by date range. 

Quick steps to backup Outlook.com emails to hard drive:

1. To start with, download and execute the tool on your PC.
2. Now, select Sign In Hotmail Account and enter the Hotmail credentials.
3. After that, tick the check boxes of the mailbox folder you wish to back up. Then, press the Next button.
4. Next, pick Save in File Format and choose the desired format to save your Hotmail emails.
5. Now, select the filters if needed to further refine the backup process.
6. Afterward, click on Save Path to browse the destination folder to save the file. 
7. Finally, press the Download button. 

Conclusion

By creating a backup of their Hotmail account, users can secure their important emails for future reference. With the right steps, one can easily backup Hotmail emails to hard drive. In this blog, we’ll provide a manual and a reliable Hotmail Backup Tool for a simplified approach. Moreover, by using this tool, users can save their emails along with the attachments to the local drive. At last, the user can test the demo version of the tool to explore its functionalities.

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