Best Way to Merge PST Files Without Duplicates Emails

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Suppose you are using three email addresses in Outlook 2019, but somehow you have saved five mysterious PST files and now need to know which one goes to which email account. No worries! We can fix this. There are ways to merge PST files without duplicates into one, but first, you’ll need to identify which file belongs to which email address. To do this, you can examine the contents of each PST file to determine which emails are associated with each account. Once identified, you can use tools like the PST Merge Tool, which enables users to merge PST files efficiently without creating duplicates.

Outlook lets you combine your PST files. The Import/Export Wizard sorts your emails from different folders into one prominent folder. You can use it to merge all your emails from various PST files into a single, neat, and tidy PST file. However, this makes backups easier and lets you import everything at once to your Outlook or even your work email.

How to Merge PST Files Without Duplicates?

Have you got many email files (PSTs) scattered around and worried about losing important info? Here’s how to merge them into one big, organized file. We’ll show you two ways to do this: one using Outlook and another easy method using a reliable solution. Follow our step-by-step instructions and get all your emails in one safe place.

#1. Merge Multiple PST Files Manually

Let’s manually merge those email files (PSTs) into one for easier managing. Here are the steps on how to do it within Outlook:

  • First, open the Microsoft Outlook application on your local screen and click “File” at the top.
  • After that, choose “New” and then “Outlook Data File.”
  • Then, pick a name and save it somewhere easy to find.
  • Click “OK.”
  • Next, go back to “File” and choose “Open & Export” then “Import/Export.”
  • Subsequently, select “Import from another program or file” and click “Next” twice.
  • Here, pick “Outlook Data File (.pst)” and click “Next” again.
  • Now, opt for the Browse button to pick the blank PST file to merge PST Files without Duplicates and select the “Replace duplicates with items exported” option.
  • Further, pick the new big folder you created (step 2) as the destination for all your emails.
  • At last, click “Next” and follow the on-screen steps to finish importing. This will combine PST Files without duplicates from those separate files into one new, organized file.  

The way we showed you to merge emails before can be an annoyance if you have a lot of files. It can only merge two at a time and might mess up your email folders. We know that this is not an ideal approach. But don’t worry! There’s another, easier way coming up next. 

#2. Automated Solution to Combine Multiple PST files Without Duplicate

Merging emails can be a hassle, but there’s an efficient approach. PST Merge Software is one of the versatile and all-in-one utilities. It allows users to combine all their separate email files (PSTs) into one big, organized file. Moreover, this software offers various options to merge PST Files without duplicates. In addition, this tool keeps all your contacts, emails, calendars, and tasks together, without replications. We’ll show you how to use it next. 

Steps to Combine PST Files in a Single File

  • First, Download and Install the Cigati PST Merge Tool on your computer.
  • After that, open the tool and add all the email files (PSTs) you want to combine.
  • Then, choose how you want to merge them (like skipping duplicates) and pick a destination path to save the new, merged file.
  • At the end, hit Start, and the tool will combine all your emails into one file. 

Time to Wrap Up!

We covered two ways to merge PST Files without duplicates into one big, organized file. However, you can try using Outlook itself, but that can be slow and might mess up your folders if you have a lot of files. That’s why, the other option is a PST merge tool, which is a quick and easy way to combine all your emails while keeping out any duplicates. But at last, the choice is yours to choose the appropriate option which suits for you.

Also Read: Method To Import PST File To Gmail Email

About The Author:

Pradeep is a dedicated technical content writer who thrives on the intersection of technology and storytelling. With a background in engineering and a passion for writing, he brings a unique blend of technical expertise and creativity to his work. Pradeep’s articles not only educate but also entertain, making complex technical subjects approachable and intriguing for a broad audience. His work has been featured in numerous tech blogs, making him a trusted source for tech enthusiasts and novices alike.

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